The Children’s Hospital Foundation of Manitoba (the “Foundation”) respects your privacy and is committed to protecting your personal information. We value our donors’ trust and recognize that maintaining this respect requires that we be open, transparent, and accountable in our collection, use, and disclosure of our donors’ personal and confidential information.
How We Use Information We Collect
When the Foundation collects personal information directly from you, the Foundation identifies the purposes for which it is collected at or before the time of collection. These purposes include fundraising, registration, administration of the donations, donor/volunteer recognition, providing information about the activities of the Foundation, the Children’s Hospital Research Institute and in compliance with legal and regulatory requirements.
The Foundation collects, uses, and discloses personal information with your permission. Permission may be expressed orally, in writing, and/or collected electronically. The Foundation does not trade, rent, or sell any personal information to third parties.
You may limit or opt-out of future contact by the Foundation at any time by calling 204-787-4400 or via email at firstname.lastname@example.org. You may also unsubscribe at any time by clicking the “unsubscribe” link at the bottom of all Foundation emails. You have the right at any time to withdraw consent to the use of personal information.
How We Protect Your Information
Your information security is critical to the Foundation. Personal information is protected with security safeguards appropriate to the sensitivity of the data. The Foundation uses password protocols, encryption, and secure websites to protect your information. The Foundation’s digital security software is routinely updated and monitored. Personal information held in hard copy, such as original gift agreements, are secured within the Foundation’s premises.
Where the Foundation chooses to retain a third-party service provider to conduct activities on the Foundation’s behalf (including, but not limited to, fundraising, data-base creation, etc.), the selection of such third party service provider is made with up utmost respect for your personal information. The Foundation takes all reasonable precautions to ensure that third-party service providers are compliant with applicable privacy legislation -for example, Canadian Anti-Spam Legislation (CASL), Freedom of Information and Protection of Privacy Act (FOIPP), the Payment Card Industry Data Security Standard (PCIDSS), as well as the Canadian Anti-Spam Legislation in order to protect your information.
Information We Collect
Disclosure and Retention of Personal Information
Your information will not be used or disclosed for purposes other than those for which it was collected, except with consent or as required by law.
Online Collection of Personal Information
The Foundation’s web pages contain online forms that allow visitors to make donations or sign up for volunteer activities. Your information provided on these forms is used only to process these activities. Credit card numbers and banking information, as applicable, are encrypted using the Geotrust Secure Socket Layer certificate for your protection and are not held in hard copy.
Visitors to the Foundation’s web pages are not required to disclose personal information as a condition of using such web pages minus except what is required to process your donation and to issue your tax receipt. When a visitor uses the Foundation’s web pages, data about such use is stored on secure third-party servers. This data may include the name of the web site used to link to the Foundation’s web pages, as well as the web sites that were visited from the Foundation’s web pages. This allows the Foundation to monitor what is working and not working in order to improve your online donor experience.
Children’s Personal Information
The Foundation does not collect, process or use on any of the Foundation’s web pages or in other Foundation publications, personal information of a child (who is a person under the age of 18 years) without the prior, verifiable consent of his or her legal representative. Such legal representative has the right, upon request, to view the information provided by the child and/or to require that it be deleted. All stories featured on the website or in any Foundation marketing materials have been approved by set guardian/family/legal representation.
“Donor” refers a person, company or organization that provides a voluntary gift to the Foundation normally in the form of cash, cheque, e-transfer, credit card or publicly traded stocks, bonds or securities and where no advantage is accrued to the donor.
“Cookie” or “Cookies” means small data file(s) created by a web server and stored on a user’s computer. Cookies let websites identify users, keep track of users’ preferences, and recognize users who are returning to the website. Some Cookies may also retain personal information, such as site passwords and account numbers. Web browsers may permit a user to accept or refuse all Cookies, third-party Cookies, or Cookies from specific websites.
“Personal Information” refers to information that can be used to distinguish, identify, or contact a Constituent and includes a Constituent’s credit card, banking, or volunteering information. Personal information also includes data on an individual’s status as a donor to the Foundation and the amount(s) an individual has donated or plans to donate to the Foundation.
“Privacy Officer” means the officer designated by the Foundation as primarily responsible for the Foundation’s collection, use, and disclosure of personal information and confidential information, including compliance with privacy legislation. The privacy officer acts as the point of contact for all privacy questions and issues. They can be reached at 204-787-4400.